Last updated: 30 April 2026
1. Introduction
Welcome to the Authority Within Institute®.
This Privacy Policy explains how we collect, use, and protect your personal data when you visit our website, join our community, engage with our services, or communicate with us. At Authority Within Institute®, operated by Helen Lyra Rose, we are committed to protecting your privacy and handling your personal data with integrity, care, and transparency. This policy complies with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, and follows guidance from the Information Commissioner's Office (ICO).
2. Who We Are (Data Controller)
Business Name: Authority Within Institute®
Operated by: Helen Lyra Rose
Email: [email protected]
Location: United Kingdom
For the purposes of data protection law, we are the data controller of your personal data.
3. What Personal Data We Collect
We may collect and process the following data:
a) Information you provide directly
- Name
- Email address
- Phone number (if provided)
- Payment details (processed securely via third-party providers)
- Information shared in applications, forms, bookings, or communications
b) Community & program participation data
If you join our community hosted via Funnel Sketchers (Kollab platform), we may collect:
- Profile information you choose to share
- Posts, comments, and interactions within the community
- Messages exchanged within the platform
c) Automatically collected data
- IP address
- Device and browser type
- Website usage data (via cookies and analytics tools)
d) Sensitive (special category) data
Due to the nature of our work (self-initiation, personal development, and inner leadership), you may choose to share personal or wellbeing-related information. We will only process this data with your explicit consent, and you are always free to choose what you share.
4. How We Use Your Data
We use your personal data to:
- Deliver our services, programs, and community experiences
- Manage bookings, purchases, and client relationships
- Respond to enquiries and provide support
- Facilitate participation in our online community (Kollab)
- Send relevant updates, resources, or marketing (with your consent)
- Improve our website, services, and user experience
- Meet legal, tax, and regulatory obligations
5. Lawful Basis for Processing
Under UK GDPR, we rely on the following lawful bases:
- Consent – for marketing communications and sensitive data
- Contract – to deliver services you have requested or purchased
- Legitimate Interests – to operate and improve our business and community
- Legal Obligation – to comply with financial and regulatory requirements
6. How We Store and Protect Your Data
Your data is stored securely using trusted platforms, including:
- Funnel Sketchers (website, funnels, and hosting)
- Kollab (community platform)
- Payment processors (e.g. Stripe, PayPal)
We take appropriate measures to protect your data, including:
- Secure, password-protected systems
- Restricted access to authorised individuals only
- Use of reputable third-party providers with appropriate safeguards
We retain your data only as long as necessary to fulfil the purposes outlined in this policy or as required by law.
7. Sharing Your Data
We do not sell your personal data. We may share your data with trusted third parties where necessary, including:
- Funnel Sketchers (website and hosting platform)
- Kollab (community platform provider)
- Payment processors (e.g. Stripe, PayPal)
- Email communication providers
- Professional advisors (e.g. accountants, legal advisors)
All third parties are required to respect your data and process it in accordance with applicable data protection laws.
8. International Data Transfers
Some of the platforms we use (including Funnel Sketchers and Kollab) may process data outside the United Kingdom. Where this occurs, we ensure appropriate safeguards are in place, such as:
- UK adequacy decisions
- Standard contractual clauses
- Use of providers with recognised data protection frameworks
9. Your Rights
Under UK data protection law, you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate or incomplete data
- Request deletion of your data (where applicable)
- Restrict or object to processing
- Withdraw consent at any time
- Request transfer of your data (data portability)
To exercise your rights, please contact:
[email protected]
You also have the right to lodge a complaint with the Information Commissioner's Office (ICO).
10. Cookies
Our website uses cookies to enhance your experience and understand how visitors use our site. Cookies may be used to:
- Analyse traffic and usage patterns
- Improve website functionality
- Support marketing and content delivery
You can manage or disable cookies through your browser settings.
11. Marketing Communications
We will only send you marketing communications if:
- You have given clear consent, or
- You have an existing relationship with us and have not opted out
You can unsubscribe at any time using the link provided in emails or by contacting us directly.
12. Community Guidelines & Visibility
If you participate in our online community (via Kollab):
- Any information you choose to share in posts or comments may be visible to other members
- You are responsible for the content you share
- We encourage respectful, confidential, and considered participation
- We are not responsible for how other members may use or interpret information shared within the community.
13. Third-Party Links
Our website or community may include links to third-party websites. We are not responsible for their privacy practices, and you should review their policies separately.
14. Children’s Data
Our services are intended for individuals aged 18 and over. We do not knowingly collect data from children.
15. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our services or legal obligations. The latest version will always be available on our website.
16. Contact
If you have any questions about this Privacy Policy or how your data is handled, please contact:
Authority Within Institute®
Email: [email protected]